Landlord & Property Management Service - Galloway & Ayrshire Properties

Landlord & Property Management Services

The staff at Galloway & Ayrshire Properties have over 20 years experience in the lettings market and offer a friendly and professional service.

Whether you are thinking of renting out a property or already have a portfolio of rentals we can help with all your requirements. From a basic tenant finding service through to full property management Galloway & Ayrshire Properties will provide a tailor made service that’s as individual as you.

If you are a private landlord or thinking about becoming a landlord in Scotland we can advise you on the key responsibilities and legal obligations that you have when renting out a property including:

Landlord Registration
EPC Regulations
Repairing Standard
Gas Safety Certification
PAT and electrical safety regulations
Deposit Protection Scheme
Tenant Information Packs (May 2013)

Depending on the level of service you choose we can take care of some of these requirements saving you the time and trouble. Whether you use a letting agent or not these requirements will apply, contact us now for details of how we can help you.

Key features of our service

We aim to provide a service that is flexible and suited to you. By selecting the elements you require from each section below we can create a package and fee structure that will work for you.

Marketing & Tenant Finding

Advertisement on our popular website with unlimited picture uploads
Advertising on Social Media sites such as Facebook, Twitter etc.
Listings on leading UK property websites (may incur additional costs)
In branch and window advertisement through our prominently sited local offices
Feature on our in-house rental list
Tenant matching service with our pool of individuals actively seeking a rental property.
Local press advertising if required (additional cost)
Arrangement of viewing appointments and key holding service.
Accompanied viewing service (additional cost)
Reference checking

Private Residential Tenancy Service

Property Inspection and rental valuation
Completion of schedule of condition and inventory
Preparation of Private Residential Tenancy Agreement
Informing local council of tenancy details for council tax liability
Completion of paperwork in line with lender requirements for buy-to-let mortgaged properties.
Collection and forwarding of security deposit and first months rent to landlords nominated account.

Throughout the term of a Private Residential Tenancy Galloway & Ayrshire Properties can deal with your ongoing requirements which may include:

Issuing of appropriate rental increase paperwork
Termination of tenancy through serving of a Notice to Leave
Periodic property inspections
Dealing with tenant enquiries including maintenance issues.
Property maintenance and repairs
Check out procedures and inspections

Property Management

Galloway & Ayrshire Properties already provide a full Management service for a number of both resident and non-resident landlords with properties ranging from single residential dwellings to mixed commercial and residential portfolios. In addition to the elements outlined above we also provide the following services:

Collection and forwarding of rent to a nominated account
Placement of deposits with an approved deposit protection scheme
Reporting for Income tax and HMRC compliance requirements for non resident landlords
Detailed monthly accounting and reporting to landlord and 3rd parties as required e.g. accountants, banks etc.
Instruction and payment of contractors for essential repairs (in compliance with a pre-determined limit)
Tracking of rental payments and management of arrears including liaison with local council regarding benefit payments
Management of gas safety certification and PAT requirements
Automatic re-advertisement and tenant finding service following termination of lease.
Compliance with clients individual requirements e.g. insurance requirements including but not limited to inspections, lock changes and drain downs etc

The staff at Galloway & Ayrshire Properties have over 20 years experience in the lettings market and offer a friendly and professional service.

Landlord Registration
EPC Regulations
Repairing Standard
Gas Safety Certification
PAT and electrical safety regulations
Deposit Protection Scheme
Tenant Information Packs (May 2013)

Property Factoring

The Property Factors Register was established under the Property Factors (Scotland) Act 2011. In Scotland a property factor manages and maintain the common parts of land or property owned by more than one homeowner, for example the stairways, hallways and lifts in a tenement flat, or, the commonly owned or used parts of residential land, for example the common gardens or amenity areas in a housing estate. This land may be owned jointly by all or some of the homeowners or by someone else.

Homeowners may:

have to use the services of a property factor because it’s in the title deeds of the property
have agreed with other homeowners to hire a property factor formally through a scheme
arrange the services for maintaining common areas themselves, either collectively or individually
have no formal arrangement for maintaining common areas
Property factors have a code of conduct, which sets out the minimum standards they must meet. It also describes the details that must be included in the written statement of services, setting out the terms and service delivery standards of the arrangement between the property factor and the homeowner. You can find the code of conduct on the Scottish Government website

Galloway and Ayrshire Properties are Registered Factors and if you think you need the services of a Property Factor please give us a call.